Committee Quorum/Representation Structure Setup and Verification

Applies to

• Employer Practitioner
• Admin Assistant (dedicated support for committee)
• Committee Co-Chairs (a worker rep and an employer rep)

Note

• It is important that the quorum structure is complete before creating or starting the recurring meeting, as an incomplete structure may affect the accuracy of reporting metrics.
• The representation structure cannot be empty before adding members to the committee because the “Affiliation/Employer” field will be blocked in the ‘Add Member’ screen, and you will not be able to complete the add a member process.

STEPS

• Click the ‘Dashboard’ tab in the page header.
• From the drop-down options, select the committee for which you wish to set up the quorum by clicking on the committee’s name and the ‘Committee Roster’ link.

• Click ‘Edit Settings’ under the ‘Constituency & Structure’ section.

• Edit the quorum information as needed in the Edit Constituency & Structure pop-up box.
• Click the ‘+ Add Worker Representation’ or ‘+ Add Employer Representation’ links to update the representation structure accordingly.

Note

• The quorum structure must align with the committee’s Terms of Reference (TOR).
• The “Needed for Quorum?” field is optional. It allows committees to define quorum more precisely by indicating whether certain worker or employer representatives must be present — for example, a specific union representative.